What information do we collect about you?
When you become a member of RPGC we collect only the information required from you to be able to fulfil our contractual obligations, which includes being able to contact you with notices of Annual and General Meetings and with annual subscription renewal invoices, and to administer competitions at the club.
With your permission, we may also collect further information which allows us to contact you regarding events and offers at the club.
In the case of employees of RPGC, we collect only the information required to fulfil the contractual relationship between the employee and the club. We will only share this data with internal and external data processors.
How the information about you will be used
When you join as a member or enter into a society or open competition event, we may share your information with external and internal data processors (ClubV1, BRS, Howdidido etc,). Your personal information is controlled internally by the Club’s Data Protection Officer (Club Manager, Danny Spillane), who adheres to the internal and data protection policies and procedures of RPGC.
RPGC employs the use of CCTV, in line with the CCTV Code of Practise as laid down by the Information Commissioner’s Office (ICO) and is registered with the ICO.
In the use of debit and credit cards, RPGC maintains its compliance with PCI DSS on an annual basis.
Marketing
As a member, you may have opted in for us to be able to correspond with you regarding our activities, including events and competitions, by means of post, telephone, email and SMS. We do not share your data with external marketing companies. If you have consented to this correspondence you have the right to opt out at any time.
Individual rights
You have the right to request a copy of the information we hold about you. If you would like a copy, please email the Data Controller at clubmanager@rothleypark.co.uk or write to the Club Manager.
We wish to ensure that your personal information is accurate and up to date. You may ask us to correct or erase information that you believe to be inaccurate.
At the time of collecting data you have the right to object to the club holding certain data about you.
Cookies
A cookie is a text file sent by a web server to a web browser, and stored by the browser. The text file is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
When you first visit, we ask which cookies you are happy for us to use. Necessary cookies are always on. Analytics and marketing cookies are only set if you allow them, and the scripts that use them are blocked until you do. You can change your choice at any time using the “Cookie settings” link at the bottom of every page, including in the Members Area.
Cookies we use
| Category | Provider | Purpose | Duration |
|---|---|---|---|
| Necessary | Rothley Park (rp_cookie_consent) | Remembers your cookie choices | 6 months |
| Necessary | Rothley Park Members Area (Supabase) | Keeps you signed in to the Members Area (stored in your browser) | Until you sign out |
| Analytics | dotwall Monitor | Counts visits and pages viewed so we can improve the site. No advertising or cross-site tracking | Up to 12 months |
| Marketing | Instagram via Elfsight | Shows our Instagram feed on the News page and in the Members Area | Set by the provider |
| Marketing | Google Maps | Shows maps on the Location page and the reciprocal clubs map | Set by the provider |
Our course hole videos are hosted by Vimeo in “do not track” mode, which does not set tracking cookies. Our fonts are provided by Adobe Fonts, which does not set cookies but does receive your IP address to deliver the font files.
You can also block or delete cookies in your browser settings. Blocking necessary cookies may stop parts of the site, such as the Members Area, from working.